Follow

Creating PDF Documents

Often times we are asked to assist organizations and students with converting PDF Documents.  Here are a few tips that you can use.  Please feel free to publish this information in one of the textual tabs of the CommunityForce Application.  We would like to thank Arnold and Mabel Beckman Foundation for providing us with this useful information:

Frequently Asked Questions about Creating PDF Documents

Q. I have an MS Word or MS Excel version of a document.  How do I convert the completed document to Portable Document Format (PDF)?
A. There are various ways to convert a document to PDF.  These can change depending upon the software on your system. Two suggestions are:

With Adobe Acrobat software, convert the document to PDF directly from your system:

  • Open the document.
  • Select File, Print from the menu (a Print dialog box will appear).
  • Click on the drop-down list arrow for the printer Name field (to view your list of available printers).
  • Choose "Adobe PDF" as the printer.
  • Click the "Print" button.
  • The document automatically converts to PDF.  In the "Save PDF File As" dialog box, type in a name for the PDF file (file name should have no extraneous characters, e.g., no brackets, hyphens, underscores, commas, quotes, etc.) and verify the location to which the document will be saved, click Save (the document will be saved as a PDF file).  
  • Close the file.

Convert a document to PDF through other sources:

  • To create PDFs from word processing documents, you may also use PDF generator software (many are free or can be purchased at a nominal cost).  For a list of PDF generators see:  PDF Generator List.
  • Some printer/copier machines and digital senders are equipped with PDF conversion software. These systems will scan the document and save it as a PDF file to your system.  Check with your IT professionals to see if your office has this capability.
  • You may also visit www.adobe.com to purchase the Adobe Acrobat software for ease in future conversions.

 

Q. After I convert the document to PDF, then what?
A. Once you have converted the document to a PDF file, the next step is to upload/attach the file to your online application.

PDF Generator List

Below is a sampling of some of the PDF generators on the market, many of which are free or very low-cost. Please consult vendor websites for additional information. The websites are listed in alphabetical order.

Adobe
http://www.adobe.com/products/acrobatstd/main.html
Print driver that will work with any application. For PC or Mac.

Blue Squirrel
http://www.bluesquirrel.com/products/Click2PDF/
Print driver that will work with any application. For PC.

Create Adobe PDF Online
http://createpdf.adobe.com/
Web-based converter. Can be used by PC or Mac. Vendor e-mails PDF back to you.

CutePDF
http://www.cutepdf.com
Print driver that will work with any application. For PC.

Microsoft Office 2007 Save as PDF 
http://www.microsoft.com/downloads/details.aspx?FamilyID=f1fc413c-6d89-4...
Add-on for Microsoft Office allows you to export and save to the PDF format in eight Microsoft Office 2007 programs. (Note: Microsoft Office 2010 includes
this feature.)

Pdf995
http://site4.pdf995.com/
Print driver that will work with any application. For PC.

Win2PDF
http://www.win2pdf.com/
Print driver that will work with any application. For PC.

Wondersoft Virtual PDF Printer
http://www.go2pdf.com
Print driver that will work with any application. For PC.

Zeon Corporation
http://www.pdfwizard.com/
Print driver that will work with any application. For PC.

Please note that CommunityForce does not endorse or take responsibility for any of the software programs listed. Please review vendor websites for additional information.

Was this article helpful?
1 out of 1 found this helpful
Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.
Powered by Zendesk